Legal Administrative Assistant- Davis Polk & Wardwell, Washington DC

Jenifer B. Frazier

Legal Administrative Assistant- Davis Polk & Wardwell, Washington DC
Davis Polk

Davis Polk & Wardwell LLP is a global law firm with more than 900 lawyers in offices in New York, Northern California, Washington DC, London, Paris, Madrid, Hong Kong, Beijing, São Paulo and Tokyo.  Since its founding over 160 years ago, the firm has worked on a broad range of important and complex business and financial transactions, as well as significant civil litigation. Davis Polk has long been recognized as an innovative leader in the provision of quality legal services. Davis Polk has also developed extensive experience in major international business transactions and regularly works with companies based throughout the world.

Job Title: Administrative Assistant

Location: Washington DC

Reports to: Office Administrator - Washington

Department / Function: Administrative Non-Exempt

Work Hours: Monday through Friday, 9:30 am – 5:30 pm, (overtime as required) 

Summary 

We are seeking an energetic, goal-oriented and driven team-player to join our Washington, D.C. office as an Administrative Assistant. This role provides secretarial, technical and organizational assistance to lawyers and other managerial staff, as assigned. This is a dynamic position requiring the ability to demonstrate professionalism, effective communication skills and use of good judgment through the understanding of our firm’s policies as a valued member of a support team. 

Essential Duties and Responsibilities  

Typical responsibilities include, but are not limited to, the following:

  • Create, revise and print correspondence, memoranda and other legal documents
  • Answer and place telephone calls professionally; take accurate and complete messages
  • Review electronic and physical mail and other correspondence
  • Establish and maintain calendar for principals
  • Make appointments and travel arrangements for principals
  • Transcribe and type dictation to produce a variety of legal documents as requested by lawyers
  • File documents
  • Organize client and internal meetings
  • Input attorney time and reimbursable expenses
  • Prepare client bills and track payments
  • Fill printers and copier with paper each morning and during the day as necessary 

Qualifications / Position Requirements 

  • Ability to manage a varied workload and meet deadlines
  • Must be punctual and reliable
  • Proficient in MS Word, Excel, PowerPoint, Outlook and other applications as needed
  • Strong interpersonal skills
  • Must be able to work collaboratively with lawyers and staff, demonstrating strong teamwork and a positive attitude
  • Flexibility in daily schedule to accommodate unexpected situations arising from attorneys/legal assistants and other staff
  • Excellent written and verbal communication skills
  • Ability to proofread typed material for typographical, spelling and grammatical errors
  • Ability to type with speed and accuracy
  • Ensure confidentiality of all the Firm’s and clients documentation and information 

Education and/or Experience 

  • Associate degree
  • Minimum of 3 years’ secretarial experience preferred
  • Previous law firm experience preferred 

Compensation 

Commensurate with experience 

Contact: Please send cover letter and resume to [login to unmask email] 

Davis Polk & Wardwell LLP ("Davis Polk") is an equal opportunity employer and considers all employees and applicants for employment without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, gender, gender identity, gender expression, age, disability, medical condition (genetic characteristics, cancer or a record or history of cancer), genetic information, marital status, military or veteran status or any other characteristic protected by applicable federal, state or local law. Davis Polk also provides reasonable accommodation to qualified individuals with a disability in accordance with applicable laws.

 

 

 

Edited By:
Jenifer B. Frazier[Regular Members] @ Mar 27, 2020 - 10:59 AM (America/Eastern)