Conflicts and Business Intake Analyst - Ballard Spahr LLP

Meg Riley-Jamison

Conflicts and Business Intake Analyst - Ballard Spahr LLP

Conflicts and Business Intake Analyst 

Ballard Spahr LLP, an AmLaw 100 firm with more than 600 lawyers in 15 offices across the country, has an opportunity available for a customer service oriented conflicts and business intake analyst. The analyst will work on the front line of a firm-wide business intake team managed within the Risk Management department.  This position can be remote and/or located in any Ballard office.

Responsibilities include:

  • Researching entities and parent companies using Google and corporate tree research tools (CapIQ)
  • Performing conflict searches for new clients and new matters including reviewing and analyzing results
  • Reviewing new matter requests for accuracy and adherence to firm policy and procedures
  • Ensuring timely processing of new matter intake forms within Intapp Open
  • Communicating with lawyers and legal administrative assistants and answering questions regarding matter opening procedures
  • Maintaining client, matter and party data in Firm’s software systems

Qualified candidates will be analytical, with sound and efficient problem solving skills; detail oriented, focused and highly organized. The ability to exercise independent judgement, reason logically and make sound decisions is required. Must be able to prioritize tasks and handle multiple demands under the pressure of a deadline. Must also be a team player who is able to work in a collaborative environment.

Requirements include a bachelor’s degree and/or paralegal certificate; previous law firm experience preferred. Strong verbal, written and interpersonal skills and a professional demeanor are required. Excellent proofreading skills are a must.  Knowledge of Microsoft Office (particularly Excel), 3E/Elite and Intapp Open a plus.

Must be able to work a 12:00 PM to 8:00 PM shift one night/week and, once fully trained, be available for on-call weekend coverage approximately 10 weekends per year, sharing holiday coverage with other team members.  Diverse candidates are encouraged to apply.

Ballard Spahr is not accepting resumes from search firms for this position.

Ballard Spahr LLP offers excellent compensation, a comprehensive benefits package and a generous paid time off program is offered.  For immediate consideration, please visit and apply online. 

Ballard Spahr is an equal opportunity employer committed to fostering a culturally diverse environment. The firm encourages applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.