General Corporate Paralegal - Willkie Farr & Gallagher

Allison Gouker

General Corporate Paralegal - Willkie Farr & Gallagher

The Houston office of Willkie Farr & Gallagher LLP is seeking a driven Corporate Paralegal with 1-3 years’ experience to support a growing office with strong practices related to energy, oil and gas industries. Willkie is an elite international law firm of approximately 750 lawyers located in 12 offices in six countries. We are willing to consider candidates who are based in Houston, TX; New York City, NY; Washington, DC; Palo Alto, CA; San Francisco, CA; or Chicago, IL.

At Willkie, we believe great people are the key to our success. As such, we are offering a highly competitive compensation package with exceptional benefits. If you are looking to work in a friendly, collaborative environment that affords unique opportunities to expand your professional development, this role is for you.


  • Due Diligence:
    • Obtain, organize and index due diligence documents
    • Organize, print and index documents from data sites
    • Monitor review of data room by other professionals
    • Order and review lien, tax and judgment searches
  • Research:
    • Review publicly available corporate and SEC documents and draft corporate profiles
    • Execute LEXIS, Westlaw and Bloomberg searches
    • Prepare brief bios or background/industry reports
  • Business Entity Documentation:
    • Form and dissolve corporations and other business entities
    • Draft board resolutions and shareholder, member and limited partner resolutions
    • Issue stock or membership interest certificates and maintain ledger
    • Prepare foreign qualification forms
    • Draft charter documents and amendments to charter documents
    • Draft merger certificates
    • Interface with service companies to file and retrieve documents and coordinate apostilles
    • Work with clients to obtain Employer Identification Number (EIN)
  • SEC Filings and Related Documents:
    • Organize exhibits for regulatory filings
    • Obtain EDGAR codes
    • Coordinate distribution to exchanges and interested parties
    • Manage a group at the printers: run a master, supervise proofreaders and ensure a smooth transition between support staff shifts
    • Draft tender offer ancillary documents and coordinate mailing to security holders
  • Transactional/Closings:
    • Coordinate the preparation and revisions of working group lists
    • Draft certain closing documents, including secretary’s certificates and officer’s certificates
    • Coordinate the collection of required documents and/or signature pages
    • Order and review certified charter documents and good standing certificates
    • Draft UCC financing, assignment and termination statements and arrange for filing; order and review searches to reflect
    • Organize the pre-closing: prepare folders and labels; manage signature pages and documents as they arrive; double-check availability of signatories and number of document copies needed for original signature (forwarding signature pages in advance); determine and coordinate appropriate support staffing levels and arrange ancillary services for pre-closing and closing
    • Substantively review certain documents required for closings, such as board resolutions, certified corporate documents and third party consents
    • Coordinate the execution and, where appropriate, the notarization of all closing documents
    • Coordinate post-closing activities: follow-up to obtain all post-closing items; prepare closing sets and/or bound volumes; prepare and maintain office record
  • Administrative:
    • Coordinate and draft the Firm’s responses to audit letters
    • Monitor service company accounts: ensure payments of bills for services ordered; update service of process addresses for business entities formed
    • Manage, edit, format and proofread Microsoft Word documents, Microsoft Excel spreadsheets and Adobe PDF documents consistent with firm styles and standards; maintain proficiency in these programs, among others, in support of attorneys
  • Perform other duties as assigned



  • BA/BS required.
  • 1-3 years’ of related work experience
  • Seeking a self-motivated, dynamic individual
  • Impeccable verbal and written communication skills
  • Excellent attention to detail
  • Strong organizational skills and ability to multitask
  • Proficiency with Microsoft Office Suite
  • Strong interpersonal skills and emotional intelligence
  • Ability to work independently and with minimal supervision
  • Ability to work additional hours including some weekends and evenings as needed

ADA Requirements

  • Ability to sit for long periods of time at a computer
  • Ability to lift, carry and move files and file boxes up to 25 lbs on occasion




To apply, please submit an application online here.  Applicants should email Allison Gouker at [login to unmask email] with any questions.